New password management tool empowers users

A new password management tool for faculty, staff and students at Eastern goes into effect Wednesday, July 1.

The change will improve account and password management capabilities while reducing the university’s technology costs.

The new 24/7 application, called AD Self-Service Plus, also permits the use of alternate email addresses or mobile phone numbers to assist in resetting passwords if they are forgotten. Users will receive an email notification any time their password is changed. Users will enroll by selecting security questions and answers.

Benefits of the new service include:

  • Web-based password reset capabilities
  • Web-based forgotten password resets by using security questions
  • Web-based password recovery by using alternate email address
  • Web-based password recovery by using mobile phone
  • Web-based account unlock features
  • Email alerts when password has been changed

To enroll:

  • Visit https://password.eiu.edu to access the new password management tool.
  • Sign in using your EIU NetID and password.
  • Select the enrollment tab.
  • Under the security questions tab, choose your three security questions and answers.
  • Under the verification code tab, enter your mobile phone number and personal email address, where you can receive a verification code in case you cannot access your account.
  • Click the update button.

To change your password:

If you already know your current password and simply wish to update it, visit https://password.eiu.edu and sign in with your EIU NetID and password.

  • On the change-password tab, leave all accounts selected and enter your old password and create a new password, entering it twice to confirm that it is correct.
  • Click the OK button to submit your password change and review the confirmation page to ensure your password change went through.

Some software on university computers automatically updated

Information Technology Services maintains a secure computing environment for faculty and staff at Eastern and improves the user experience by automatically updating common software applications on university-owned computers.

These software products, which are updated by default, without the need for action by users, include:

  • Mozilla Firefox​
  • Adobe Flash Player
  • Adobe Reader
  • Malwarebytes Anti-malware
  • Java
  • Internet Explorer
  • Windows Management Framework (PowerShell version)
  • Microsoft Office

Mozilla Firefox, Adobe Flash Player, Java, Malwarebytes Anti-malware and Adobe Reader will be implemented no earlier than Dec. 22, according to the ITS User Services self-help Web page.

​The Adobe Flash Player update script will remove Adobe Shockwave player because its popularity and university-related usefulness have decreased.

The Java update script will remove old versions of Java while installing the latest version of Java 7 and implementing a means to control prompts for Java updates.

Malwarebytes and Firefox update scripts will bring all campus computers in line with the latest versions and will then rely on their automatic update mechanisms to keep them up to date.

If you use software that requires previous versions of this managed software, you may work with your ISS/TSS or ITS User Services to opt your computer out of these automatic updates.


How to get ITS technical support

When seeking technical assistance from Information Technology Support’s Campus Technology Support unit, students, faculty and staff have multiple options.

These are:

Fill out a support request form. The form can be found at: http://www.eiu.edu/its/helpdesk/supportrequest.php You can use this form to submit a help desk request online. The form will send an email to Campus Technology Support staff, and they will create a ticket and contact you.

Send an email to itshelp@eiu.edu. You may send an email explaining the assistance you are needing.

Log into techsupport.eiu.edu and use one of the templates to file your request. Log into this site by using your EIU login. Find a template that is the best fit for the assistance you are needing.

Use Live Chat. Live Chat can be accessed at: http://www.eiu.edu/its/helpdesk/livechat/ Live Chat is available:

Fall and spring semester:

Monday-Friday : 9 a.m. – 7 p.m.

Summer semester and breaks:

Monday-Friday : 9 a.m. – 4 p.m.

Call Campus Technology Support. Campus Technology Support can be reached at 217 581-4357.  Phone support hours are:

Fall and spring semester:
Monday – Thursday 7 a.m. – 12 a.m.
Friday 7 a.m. – 10 p.m.
Saturday 9 a.m. – 5 p.m.
Sunday 2 p.m. – 12 a.m.
Summer semester:
Monday – Friday 7:30 a.m. – 4:30 p.m.
Breaks:
Monday – Friday 7:30 a.m. – 4:30 p.m.

Walk into Campus Technology Support. Campus Technology Support is located in the basement of the Student Services Building. Walk-in hours are:

Fall and spring semester:
Monday – Friday 8 a.m. – 8 p.m.
Summer semester and breaks:
Monday – Friday 8 a.m. – 4:30 p.m.

ITS self-help page restructured for easier use

Information Technology Services’ “Technology Self Help” web page on the ITS website has a new look.

The site can be accessed at http://www.eiu.edu/its/helpdesk/selfhelp.php

The new page provides the same information as the old one but has been restructured and recategorized in order to make it faster and simpler for users to find the information they need.

“We have been adding content regularly throughout the year to make it easier to access and combining different services into common categories” said ITS Associate Director of User Services Dave Emmerich.

“Having trouble, or just a general question? Use our self help below to find answers to many technology questions and issue’s around campus,” says the introduction on the page.

Categories of available assistance on the page include:

  • Collaboration and communication: Includes email, calendars, Skype for Business, PantherShare and Office 365ProPlus.
  • Desktop use: General desktop computing, VPN and auto-updates.
  • Network and internet: EIU wi-fi.
  • User accounts: PAWS, EIU Online (D2L) and Banner INB.
  • VMware view (VDI): General VMware information.
  • General account information: NetID, E-Number, passwords and Web publishing.
  • Requesting assistance: How to use the tech support request website and number of requests.

If you have any suggestions for content to add, feel free to email us at itshelp@eiu.edu.


Can’t access your account? Try this fix

What can you do if you can’t access your email or other online university account?

According to Campus Technology Support, if you are having trouble logging into a campus service, you might try resetting your password using the steps below.

  1. Go to https://password.eiu.edu
  2. Enter your EIU NetID (do not include “@eiu.edu”) in the box and click “Continue”.
  3. Click “Use password”.
  4. Enter your current password in the box and click “Verify password”.
  5. If prompted to create security questions, do so. These can be used in the future by coming back to this site if you forget your password.
  6. In the “My Profile” section, click “Change passwords”.
  7. In the box on the right titled “Enter new password,” follow the password rules to come up with a one.
  8. Enter the new password in the “New password” box, and enter it again in the “Confirm” box.
  9. Click “Change passwords”.
  10. Upon confirmation of password change, return to the login page and try logging in.

Verify that you are using just your NetID. Your University NetID is simply the first part of your EIU email address. If you enter your full EIU email address, you may experience trouble logging in for some services.

Verify that you are using the correct password to access your account. This can be done by trying to log into different services at EIU. Your NetID and password should be the same on all of them.


Sophos antivirus software protection to help keep university computers secure

Information Technology Services will be changing out the default antivirus software that protects university-owned desktop and laptop computers used by faculty and staff.

The transition, which will be implemented this summer, will replace Symantec Endpoint antivirus software with Sophos antivirus.

Sophos already is available on the ITS software downloads page, found on the ITS website, as a free SafeConnect-compatible antivirus application.

For computers on the Eastern campus network, Symantec will be removed from machines and Sophos will be installed automatically, although in a few cases, ITS technicians may need to change out the software manually.

In replacing Symantec Endpoint with Sophos, computer users will benefit from a powerful antivirus package to protect their machines from malware and viruses. At the same time, the university will reduce expenses, as three years of licensing for Sophos costs about the same as one year’ license for the use of Symantec.  ITS is reviewing all of its software and maintenance licensing in an effort to reduce costs.

Students’ personal computers will not be loaded with the same Sophos software as university-owned machines, but a free version of the software is available on the ITS software download page, http://www.eiu.edu/its/helpdesk/swdownloads.php

Sophos protects against viruses and malware at least as well as if not better than Symantec.

Sophos also is expected to provide other features, such as mobile device management and some encryption capability and added security features related to virtual desktop initiatives on campus.

With the number and variety of computers on the campus network, efforts to complete the transition are expected to last into the summer


Awalt named interim assistant director of information security at Eastern

Josh Awalt has been named Eastern Illinois University’s interim assistant director of information security, officially effective May 1.

Awalt replaces former Assistant Director of Information Security Mike Gioia, who resigned earlier this year to head up the new information security department at Rose-Hulman Institute in Terre Haute, Ind.

Awalt has been a member of Information Technology Services’ information security team since December 2012. The Charleston native holds a bachelor’s degree in information technology from Western Governor’s University and a master’s in information security from the same institution.

“I’m really excited about the opportunity I have been given to fill the position and am looking forward to working with the rest of campus and helping Eastern,” Awalt said.

In his more than three years at Eastern as a security administrator, Awalt has focused on identity and access management issues. He also has taken on special projects related to regulatory risk assessment across campus, dealing with issues such as HIPAA (the federal Health Insurance Portability and Accountability Act) and FERPA (the Family Educational Rights and Privacy Act).

Taking on the job of interim assistant director of information security is a natural career progression for Awalt. Before coming to Eastern, he was security administrator at Heartland Dental in Effingham for two years, where he received specialized training in information security and acquired several infosec proficiency certificates.

“I always tried to specialize in the field of information security, and when the position at Eastern first arose, I saw it as a chance to gain valuable work experience,” he said. “It’s a really great opportunity. I practically grew up at Eastern (his mother, Julia Awalt, has been an employee in Housing and Dining Services for many years) so there are a lot of familiar faces. It’s been a busy transition, but it’s been easier because I know a lot of people on campus and will be able to work well with them.”

Awalt said his No. 1 priority will be to protect sensitive information at the university. To achieve that goal, he will work to implement an information security framework to examine various needs, look at different aspects of those needs and develop solutions.

“There are a lot of unique things about Eastern, so a framework will be a good way to identify security concerns but give us the flexibility to determine what works best for us,” he said.

The greatest security threat on campus, he said, is phishing — attempts to obtain financial or other confidential information from Internet users, usually by sending an email that looks as if it is from a legitimate source.

“Everyone is affected by phishing,” he said. “Faculty, staff and students. And it happens every day.”

Awalt said his unit continues to educate email users at Eastern about the dangers of phishing, and he credits them for regularly reporting phishing attempts.

“We’ve had really good feedback from end users,” he said. “They understand and report threats, and we turn around and remove them. They are our first-responders.”

Eastern Assistant Vice President of Information Technology Kathy Reed said Awalt possesses all the skills needed to successfully fill the assistant director post.

“Josh brings several information security-related certifications and course work to the position as well as his experience both at EIU and with previous employment. For occasions when you would have contacted Mike Gioia in the past, please work with Josh,” she said.

Still a resident of Charleston, Awalt is married, and he and his wife, Katie, are expecting their first child in September. He enjoys golf and outdoor activities such as hiking.


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